Privacy Policy – International Student Conferences, Inc.

Effective Date: Version dated October 21, 2024

Introduction

International Student Conferences, Inc., (“we,” “us,” or “our”) values the privacy and security of the personal information of our alumni, partners, and donors (“you” or “your”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you provide us with personal data. By engaging with us and providing your information, you consent to the practices outlined in this policy. Furthermore, this policy exists to inform these individuals of their rights with respect to this information.

1. Information We Collect

ISC routinely collects and retains conference participants’ personal identifying information, provided by them or a designated third party such as a university or college, as a part of its normal operations. ISC collects such data and information for the sole purpose of conducting its normal operations and only retains this information as long as required for those operations or as required by law.

Information collected may include, but is not limited to, name, employer or organizational affiliation, job title, email and street addresses, and telephone numbers, legal residence, and; and emergency contact information, dietary restrictions, academic transcripts, and special needs information for applicants and current program participants.

We collect personal information from our alumni and broader network to maintain a connection and provide updates on events, news, and opportunities. The types of personal information we may collect include:

Name
Contact details (such as email address, phone number, mailing address)
Graduation year, degree, and academic history
Employment information (e.g., current employer, job title)
Social media handles (optional)
Photos and videos (from alumni events, if applicable)
Giving history
Any other information you voluntarily provide

2. How We Collect Information

We may collect your personal information in various ways, including:

Directly from you via forms (online or physical) or surveys
Through our website when you update your alumni profile
During events, reunions, or through communications you initiate
From publicly available sources, such as social media platforms or professional networking sites, when you interact with us

3. Use of Information

The personal information collected will be used for the following purposes:

To maintain and update our alumni database
To send newsletters, event invitations, and other updates relevant to our alumni community
To facilitate networking opportunities among alumni
To solicit feedback and conduct surveys
For fundraising campaigns and other charitable activities related to International Student Conferences, Inc.
To promote alumni achievements and stories, with your consent

4. Sharing Your Information

ISC does not sell, rent, or lease personal information to third parties. In certain instances, ISC will supply personal information to outside organizations and third parties as agents of ISC conducting business on ISC’s behalf. Except as outlined below, ISC will require advance consent from individuals before using or sharing sensitive personal information for purposes other than those for which this information was originally supplied to ISC.

ISC may provide personal identifying information without prior consent

We may share your information without prior concept in the following situations:

With third-party service providers who assist us in our operations (e.g., email services, event management, financial services)
With affiliated entities or partners who collaborate on alumni- or conference- related initiatives
To obtain payment for ISC services and programs
To establish or protect ISC’s legal, intellectual, or property rights
To enforce or apply contractual agreements to which ISC is a party
To comply with subpoenas, court orders, or other laws and regulations
To inform a relevant government agency if ISC has a reasonable belief that an emergency presenting a threat of death or serious injury requires disclosure of such information to such an agency without delay.
When required by law or to protect the rights and safety of International Student Conferences, Inc. or its members

ISC will ensure that all its agents, contractors, and other third parties to which it transfers personal information comply with the terms of this policy, the U.S. Department of Commerce Safe Harbor requirements, or equivalent restrictions to safeguard the integrity of personal information.

5. Data Security

ISC makes reasonable and good-faith effort to ensure the information in its possession is reliable, accurate, complete, and current, and takes reasonable precautions, in light of industry best practices, against data theft, loss, misuse, or unauthorized access, alteration or destruction. These efforts comply with all applicable laws and regulations.

However, no data transmission over the internet or any electronic storage method can be guaranteed to be 100% secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

6. Retention of Data

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you wish to have your information removed from our records, please contact us at info@iscdc.org.

7. Your Rights

Individuals have a right to access the information stored by ISC in order to correct, amend, or delete inaccurate or out-of-date information, unless presenting or altering that information would compromise the integrity of others’ information, or require undue expense on the part of ISC or its agents.

Access: You may request a copy of the personal information we hold about you.
Correction: You may request corrections to any inaccurate or incomplete information.
Deletion: You may request that we delete your personal information, subject to legal or operational retention requirements.
Opt-Out: You may opt out of receiving communications from us at any time by following the instructions provided in our emails or contacting us directly.

Individuals seeking to exercise this right can contact ISC by mail at 1015 15th ST NW, STE 600, Washington, DC 20005 (USA), by telephone at (202) 992-6691 or by e-mail at info@iscdc.org.

8. Alumni Directory:

ISC may make available to its program alumni a website that includes among its content and features an Alumni Directory. This Directory and identifying personal information contained within it will be entirely opt-in at the discretion of the individual, and maintained separately from data collections used by ISC in its normal operations. This information will be available to anyone with valid login credentials for the alumni website, and it shall be the individual’s responsibility with respect to accuracy and completeness.

9. Compliance:

ISC will promptly investigate all violations of this policy and take appropriate action to resolve the issue, as well as effectively sanctioning the violating party or parties, if any. In the case of employees such sanctions may include disciplinary action, up-to and including termination. In the case of third-party agents and contractors, sanctions may include termination of the contract or agreement and of the business relationship. In all cases, disciplinary or contractual sanctions are exclusive of civil or criminal penalties for wrongdoing as assessed by the court system.

10. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on our website, and we encourage you to review this policy periodically. Your continued engagement with us after any changes signifies your acceptance of the revised policy.

11. Records

ISC will record all requests for access and emendation under this policy, as well as all investigations of possible violations, along with detailed reports of actions taken in consequence. These records will be kept and maintained for a minimum of five years, or as provided by ISC’s other relevant policies for document retention, or as required by applicable law.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us at:

1015 15th ST NW, STE 600
Washington, DC 20005
202-992-6691
info@iscdc.org